About Collections

Overview of Collections

Vault makes it easy to manage your data using ‘Collections’, which allows you to organize it in a straightforward file folder structure. This article provides an overview of the Collections page in Vault. 

In this article

• Overview of Collections
• About the Collections Page

About the Collections Page

Collections can be created, managed, and viewed from the Collections page in Vault. This page displays three panels that you can interact with to create, view, and manage your collections:

The Collection Page.

1. Directory Panel

This panel provides a directory tree of your collections and folders, which you can expand and collapse to view collections, folders, and sub-folders. Selecting a collection or folder from the Directory panel will update the Content panel and Details panel to display the content and details related to the selected collection or folder.

2. Content Panel

This panel allows you to manage your collections, search across collections, folders, files and metadata, sort your collections, and navigate through each collection and folder to display their contents, which include: Name, Uploader, Modified date, and File Size. Each content type (collection, folder, file) has a respective icon that displays beside the name.

To manage your collections, folders, and files, you can use the row of action buttons that display permanently at the top of the panel. The actions available are:

• • • Create
    • Deposit Here
    • Move
    • Rename
    • Metadata
    • Open
    • Delete

The row of action buttons on the Collection Page.

If you want to make bulk changes, you can use the shift key to batch-select a subset of items and use the row of action buttons as desired. See Managing Collections to learn more.

To navigate your collections, clicking on a collection, folder, or file will update the information displayed in the Details panel. To open a collection or folder, hover over it and double-click. This will navigate into the collection or folder to display its content.

Use the search bar at the top of the page to search across collections, folders, files, and metadata. 

Search box on the Collection Page.

To sort your collections you can click on the top of each column. Each value in the collection table is sortable: 

• • • Name
    • Uploaded by
    • Last modified
    • File size
      • An arrow will display beside the column’s title indicating you have selected it, and demonstrating in which order (ascending or descending) it’s being sorted.

Sorting on the Collection Page.

3. Details Panel

This panel has three tabs, Details, Activity, and Metadata, which display detailed information about any collection, folder, or file that has been selected from the Directory or Content panels. You can click the info icon to open and close this panel. 

Information that is displayed in this panel includes:

For Collections	For Folders	For Files
The Details tab displays: Name Type Size Last Action date	The Details tab displays: Name Type Size Last Action date Location (in the collection)	The Details tab displays: Name Type Size Uploaded date Pre Deposit Modified date Last Action date Uploaded by Checksums (tip: hashes display truncated for quick visual comparison, but clicking the copy button copies the full hash). Location (in the collection)
The Activity tab displays: Recent cards with select information about the event and a link to the related deposit or fixity report.	The Activity tab displays: coming soon!	The Activity tab displays: coming soon!
The Metadata tab displays:  Any metadata that has been added to the collection.	The Metadata tab displays: Any metadata that has been added to the folders.	The Metadata tab displays: Any metadata that has been added to the item.

For information on how to create and manage collections, see Creating Collections and Managing Collections. 

Last updated on April 3, 2024.